In an election in a small town an Election Official provides a Registration Clerk with a Registration List of all the individual registered in the town to vote. As well the Election Official provides an Election Scrutinizer with a set of official election policies and procedures. Voters enter the voting location and register with the Registration Clerk.
The Registration Clerk asks the voters for their name and address and checks if they are eligible to vote. If they are the clerk crosses their name off the registration sit and provides the voter with a voting ballot.
The voter then goes too private booth to complete the ballot. When completed they deposit the vote in the ballot box. After the voting period is over (usually one day) the Registration Clerk closes the voting location and provides the list of who has voted to the Election Official. When the voting is finished the votes are taken out of the ballot box by the Counting Clerk and carefully checked for validity.
Ballots that are not completed correctly are marked as invalid (also called “donkey votes”) and ignored.
The Counting Clerk now manually counts the votes in groups of fifty, this is so the votes can be recounted easily. After counting each group of fifty, the Counting Clerk records the total on a piece of paper, to be kept with the group of votes, and enters the details into a spreadsheet on a personal computer. The Counting Clerk repeats this until all votes are counted. At the completion of counting the Counting Clerk saves the spreadsheet and provides the results to the Election Official who ordered the election (on a CD-ROOM).
The hole process is scrutinized (that means watched over or checked) by an Election Scrutinizer.
Their Job is to determine that the election is undertaken honestly and fairly following the required guidelines, policies, and procedures provided by the Election Official. At the end of the election the Election Scrutinizer provides a verdict to the Election Official as to whether the election was fair and honest or not. Note that the Election Official takes no part in the election process itself, this is to guard against a dishonest or unfair election.
STEP 1: General Description Election Voting Information System (ELVIS) – Processing and recording the voters’ registration, checking, recording and counting the votes, releasing the voting result STEP 2: External Description 1 . Inputs -Election Official provides election guidelines, policies and procedures – Voters provides name, address and votes 2.
Outputs -Voters receive ballot information -Election Official receives a list of voters who have voted, the results of the election and an indication as to whether the election was fair and honest or not. . System Boundary-External (Outside) Components, Election Official, Voters, Internal (Inside) Components, Registration Clerk, Counting Clerk, Election Scrutinizer, Spreadsheet Program, Completed Vote Information, Ballot Information STEP 3: External View Diagram s I PEP 4: External Description 1 . Information Processors – Election Scrutinizer overlooks the entire process to evaluate if it is fair and honest according to the official guidelines provided. Registration Clerk processes (verify) the information provided by the voters (name and address) and checks whether they re on the provided list and, if so, checks them off so they cannot vote more than once.
– Counting Clerk groups the ballot papers and counts them recording the total of each group and entering it into a spreadsheet, finally determining the election result when all votes have been counted. – Spreadsheet software that processes (adds up) all the counts for the totals of each group and determines the final count for the election. 2.
Information Stores – Official Guidelines – the guidelines for the election process provided on a paper printout. Registration List – the list of the names and addresses of eligible voters (provided by the Election Official) provided on a paper printout – Ballot Paper Box- stores the actual votes on the ballot papers. – Voting Count Dateable – the number of votes for each candidate in the separate groups of ballot papers recorded.
3. Networks – Direct Interactions – the human information processors within the ELVIS need to communicate with each other (usually verbally or by transferring documents) and this we call a direct interaction.
Similarly, the human information processors that interacts with the Spreadsheet Information Processor (software running on a PC) does this via direct interaction with the keyboard and screen. A number of information processors also use information stores. For example, the Spreadsheet Information Processor will store its information in a file (information stores).
– Internal Communication Networks – you may also like to think about the External Communication Networks in some other information systems (communication between the users or other information systems and the internal information processors. STEP 5: Internal View Diagram