Management is like investment: its goals are to get the most out of resources and get the best return (Debits, 2012). Unlike raw material, labor or fund, time is a scarce resource which cannot be created, stored or saved but should be used deliberately and productively (Spiritual & Klein, 1988).
Effective time management is one of the cost important factors to success of any business since time is the only productive component fairly distributed among organizations and the organization has to devote all available resources at hand including time to achieve Its specific objectives (Elsewhere & etc. , 2012). On the contrast, It would be a lost If the company does not Invest time to achieve Its objectives, Like capital that If It has not been Invested It Is a lost. On the foregoing, this essay illustrates three effective time management techniques in the first section.
The relationship between effective time management and the reference of individuals and enterprises is discussed in the second section. Techniques for Managing Time 1. Have a Mission and Set Objectives A Nilsson Is something to which people are passionately committed and gives a focus point and a direction to people’s lives. Rather than wasting all day watching TV, testing or surfing the Internet, people who are eager to achieve outstanding results in their careers need to understand what are their most important tasks and concentrate on a mission, which allows them cope efficiently with the unexpected and the unimportant.
Objectives, which could also be called goals, are more specific sessions to move people towards their missions. For instance, one student wants to enrich his life and stop spending precious time only in trifles that he gives himself a mission which is to obtain a scholarship in the next year and sets several objectives such as getting up before nine pickoff every morning, starting to finish the homework once assignments are delivered instead of at the last moment. If the student can keep his promises In patience, he could probably Improve his time management skills and become more confident, which Is a good start for him to realize his dream.
A mission gives people an opportunity to enrich their lives while objectives make the 2. Make plans and Schedule the Work In order to arrange their time more reasonable, people are recommended to evaluate the real importance of the events, prioritize them and make their own timetable including how much time is needed. One advantage of making plans as well as timetable is that a timetable gives a clear view of task priorities that what should they do first and what tasks are optional or could be ignored because people could handle the most troublesome and time-costing Jobs more effectively when they are still in gig spirits.
According to Scott (2002), the most underlying challenges in effective time management is to understand the difference between “important” and “urgent”. People’s personal principles and business priorities determines how important a task is which gives them a clear personal mission and objectives to schedule time with a clear purpose in mind. Moreover, the timetable needs to combine exertion and rest to prevent overwork and overstraining.
Making feasible plans also remind people that they still have goals to achieve and possibly give themselves a positive psychological suggestion that every time they complete the events marked on the timetable, they become more successful and accomplished. 3. Keep a Time log and Review After settling objectives and starting to finish work at hand, it is recommended to keep a time log to record in which has the time been spent. People should record the time diligently instead of waiting until the end of the day because they may forget what have been done and how much time they took.
In every weekend, learners should take out the time log to review how long projects really take and consider how o finish these tasks more efficiently in order to budget for the completion of similar projects next time. Moreover, after a long period of training, trainers could compare their present time logs with the past ones to see whether they have made progress in time management skills and in which aspects they still need to improve.
Relationship between effective time management and the performance of individuals and businesses Generally, one of the performances of a person with effective time management is considered to be completing more assignments than others, in other rods, the number of tasks finished within a limited time determines the effectiveness, therefore a certain group of people may choose multi-tasking, which means doing at least two things at the same time. It is superficial to measure the effectiveness Just by the number of finished Jobs; instead, “being effective is as much about what you do not do as it is about what you do”. Clayton, 2011 :75) Actually, the true effectiveness should be considered as how many important and meaningful things have a person done within a time rather than doing a large number of meaningless things. No matter how many unimportant things have been done Anton match for one important thing because what are called important things have the greatest impacts on people’s Jobs or lives but also usually bring people the most profits, so it could not be effective without finishing them.
The same as investment, money devalues if it has not been invested properly, that is not effective or profitable, projects, money will continue to grow, which is similar as spending time doing most worthwhile assignments. As for the relationship between effective time management and the performance of businesses, it is also inappropriate for enterprises to seek the effectiveness axiom blindly. “Organizational performance means the place of an organization in relation to its competitors with regards to market share, profits, and capital case.
Such organizations are built through the positive contributions of its employees to organizational success. “(Joy, 2008) Certainly, every company needs to improve effectiveness to maximize benefits because high effectiveness usually means the enterprise can produce more goods within a time than its competitors to earn more profits but also to occupy more space of the market, with less costs such as labor cost and energy cost.
Most of enterprises strictly require their employees to finish a great amount of Jobs every week. Actually, the true meaning of performance of businesses is not simply to calculate how much work has been done or how many products has been produced during one period, but to consider these questions: how many profits the enterprise has made, whether it has maximize the income and minimize the costs, whether it has chosen the most profitable products to produce, whether its scale of production has been optimized.
Before to manage employees, the enterprise should consider seriously about what are the most profitable projects to put the employees’ time in and to properly arrange departments to do take charge in each part of production, otherwise it is a waste of time, no matter how many goods has been conducted. What’s more, products cannot be sold are waste, a large number of goods without a good market to sell usually means overstock and wasting of resources, which costs enterprises a lot to stock and possibly leads to capital crisis.
In the other hand, effective time management does not only a requirement for individuals, it also requires the company to establish a high efficiency operation systems. For most of companies, its performance is determined by the majority of employees including the managers instead of one department. No matter how efficient or brilliant a group of employees are, they still need others to complete the rest of work, which is called division of labor in society.
Even it is ideal that every single employee is in high efficiency, the companies’ mode of operation still have a great impact on the effectiveness: how many meetings do the company have to make decisions for further production, how many procedures do the employees take to produce, are the technologies still appropriate for the production. It is not that simple to draw a conclusion about the relationship between the performance of businesses and individuals.
Conclusion This essay has illustrated three effective time management techniques. Having a mission gives trainers a good start to improve their time management skills and setting objectives is to make the mission more workable and easier to implement. Making plans and scheduling the work is to arrange time more reasonable and to evaluate the importance of the events. Finally, after a long period of time improvement of the skills.
In the second part, this essay discussed the relationship twine effective time management and the performance of individuals that it is not appropriate to Judge one person’s performance or a companies’ performance Just by how many Jobs have they finished, instead, the true effectiveness depends on how many important things or profitable projects have been finished within a certain period.